Privacy Policy

Introduction

New Anthrodam (“New Anthrodam,” “We,” or “Us”), a convention operated by the New York Anthropomorphic Appreciation Association, respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage, export, and delete your information.

We may change this policy from time to time. If the changes are minor, we will post them to this page. If the changes are major, we will post them to this page and may announce them through other notification methods, which may include on-site popups, email notifications, our news page, or our social media accounts. Your continued use of this site after any change in this Privacy Policy constitutes your acceptance of that change. You should check this page from time to time to note any updates.

Scope of Policy

This Privacy Policy covers how we treat your personally identifiable information that we collect and receive regarding your use of the domains we control (our “Website”) and your use of New Anthrodam’s services (our “Services”), including convention registration and our online applications and forms.

It does not apply to information collected by:

• us offline or through any other means, including on any other website operated by New Anthrodam or any third party; or
• any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Website. Please refer to the privacy policies of those entities or services for information regarding how your data is managed.

Information We Collect

We collect certain personal information when you use the Website, register for the convention, submit an application or form, place an order, or otherwise communicate with us via the Website, Services, or other means (e.g. email). Personal information we collect includes but is not limited to:

• Name and contact information such as e-mail address and phone number;
• Address and shipping information as necessary to process orders;
• IP address and other online identifiers;
• Information you provide via fillable forms or text boxes, including applications such as our panel application;
• Information regarding the device you are using, including operating system and version, browser information, IP address, and/or Service information;
• Information about all of your interactions with the Website or Services (“Usage Data”) and how the Website or Services are performing (“Analytics Data”); and
• Information gathered through cookies, pixel tags, logs, or other similar technologies.

You may browse the public areas of our Website without creating an account or providing personally-identifying information.

How We Collect This Information

• Directly from you when you provide it to us — for example, when you register for the convention, submit an application or form, place an order, or contact us;
• Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies; and
• From the third-party services we use to operate the convention and Website.

We rely on the following third-party services, each of which processes your information in accordance with its own privacy policy:

• Registration and payment for the convention are handled through the New Anthrodam Registration Site, powered by Convention Master.
• We use Google Workspace (including services such as Gmail and Google Forms) to receive, store, and manage information, including communications with us and certain applications and forms (such as our panel application). See Google’s Privacy Policy.
• We use Google Analytics to understand how the Website and Services are used. See Google’s Privacy Policy.
• Payment processing is handled by Square. See Square’s Privacy Policy.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain non-personally identifiable information about your equipment, browsing actions, and patterns, including:

• Details of your visits to our Website, including location data, logs, and other communication data, and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, operating system, and browser type.

How We Use Your Personal Information

The information we collect automatically is statistical data and may include personal information, or we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and Services and to deliver a better and more personalized service, including by enabling us to:

• Present our Website and its contents to you;
• Provide our Services to you as you have requested and consented to, including processing your registration, applications, and orders;
• Personalize your experience and improve our Website and Services;
• Respond to your comments and questions and provide customer service;
• Send you information and updates pertaining to your registration, applications, or orders;
• Administer surveys, applications, promotions, or other Website features;
• Enforce our terms and conditions or protect our business, partners, or users; and
• Protect against, investigate, and deter fraudulent, unauthorized, or illegal activity.

We may, from time to time, release non-personally-identifying information in aggregate form (for instance, by publishing trends in site usage). We will not release information that identifies an individual, only aggregate information.

What Are Cookies and How We Use Them

The technologies we use for automatic data collection may include:

• Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

We use cookies to save your preferences for future visits and to compile aggregate data about site traffic and interaction so that we can offer a better experience. We also use Google Analytics, which sets cookies to help us measure how visitors use the Website.

Third-Party Use of Cookies and Other Tracking Technologies

Some content or applications on the Website may be served by third parties, including content providers and application providers such as the analytics, registration, form, and payment services described above. These third parties may use cookies alone or in conjunction with other tracking technologies to collect information about you when you use our Website. The information they collect may be associated with your personal information, or they may collect information, including personal information, about your online activities over time and across different websites and other online services.

We do not control these third parties’ tracking technologies or how they use the data for their own purposes or on behalf of others. Please consult the respective privacy policies and statements of such third parties for more information.

Third-Party Links

Occasionally, at our discretion, we may include or offer third-party products or services on our site, and our Website may link to external sites such as our registration, application, or payment providers. These third-party sites have their own privacy policies. We therefore have no responsibility or liability for the content and actions of these sites.

Information We May Hold as a GDPR Data Collector

We meet the definition of a Data Collector under the European Union’s General Data Protection Regulation (GDPR). As such, we may hold personally identifiable information, and the users whose data we hold maintain their rights under the GDPR. Specifically:

• Right of access
• Right to rectification
• Right to erasure
• Right to restrict processing
• Right to data portability

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. We do not sell your personally identifiable information.

We may disclose personal information that we collect or you provide as described in this privacy policy:

• To our subsidiaries and affiliates.
• To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by or about our Website users is among the assets transferred.
• To fulfill the purpose for which you provide it.
• For any other purpose disclosed by us when you provide the information.

We may also disclose your personal information:

• To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
• To enforce or apply our terms of use and other agreements, including for billing and collection purposes.
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of New Anthrodam, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.

Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

• All information you provide to us is stored on secure servers behind firewalls;
• All communication between you and the Website is encrypted using a standard TLS channel, which may use RSA-based or elliptic-curve cryptography;
• Any information you provide via the New Anthrodam Registration Site, powered by Convention Master, is encrypted during transit using industry-standard SSL/TLS encryption. This includes any information you provide to complete a registration for the New Anthrodam convention; and
• Payment transactions are processed by Square over encrypted connections; we do not store full payment card details on our own servers.

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website beyond the responsibility required by law.

Your Choice to Control Your Personal Data

Users of our Website maintain their rights under the GDPR:

• Right to Access: Customers have the right to know what personal data about them is being collected and to ensure that such personal data is accurate and relevant for the purposes for which it is being collected. Upon reasonable request, customers with stored data may access their personal data in order to correct or amend such data where inaccurate. Customers may edit or retrieve their personal data by either logging on to their user account or by contacting New Anthrodam by email at info@newanthrodam.com. In making modifications to your personal data, you must provide only truthful, complete, and accurate information. To request erasure of personal data, customers should submit a request to info@newanthrodam.com. If you request that any of your personal data be deleted, we reserve the right to terminate and/or limit your access to the Services to the extent Services cannot be reasonably provided without that information.
• Requests for Personal Data: We will track each of the following and will provide notice to the appropriate parties under law and contract when either of the following circumstances arise: (a) a legally binding request for disclosure of the personal data by a law enforcement authority unless prohibited by law or regulation; or (b) requests received from the customer.
• Satisfying Requests for Access, Modifications, and Corrections: We will endeavor to respond in a timely manner to all reasonable written requests to view, modify, or inactivate personal data.

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may not be able to perform services or tasks that necessitate cookies.
• Communications with New Anthrodam. We will always ask you if you wish to have your email address/contact information used by New Anthrodam to promote our own or third parties’ products or services. All communication will only be sent if you opt in to receive such communications. If you have elected to receive communications but no longer wish to receive them, you can opt out by sending us an email stating your request to info@newanthrodam.com or by updating the contact preferences associated with your email address. This opt-out does not apply to information provided to New Anthrodam as a result of a product purchase or other transactions.

Changing or Deleting Your Data

You can change or delete any optional information that you have provided us at any time. If you change or delete any optional information you have provided, the change will take place immediately.

You can also choose to delete your account entirely. If you choose to delete your account entirely, we will retain any personally-identifying information for a limited amount of time before removing it entirely. This is to allow you to undelete your account and continue using the service if you so choose. After this time, all your personally-identifying information will be removed entirely from our service, with the exception of any records we must retain for a limited period to document compliance with regulatory requirements (e.g., transaction and donation records for accounting and tax compliance, up to 7 years).

As part of the day-to-day operation of the New York Anthropomorphic Appreciation Association, we will make regular copies of the data contained in our databases for backup purposes. These backups can potentially contain deleted data for several weeks or months. These backups are also governed by the rules for disclosure of personally-identifying information.

Children Under the Age of 16

Our Website is not intended for children under 16 years of age. No one under age 16 may provide any information to or on the Website. We do not knowingly collect personal information from children under 16. If you are under 16, do not use or provide any information on this Website or through any of its features, register on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.

If we learn we have collected or received personal information from a child under 16 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us at info@newanthrodam.com.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our Website and not to information collected offline.

Your Consent

By using our Website, you consent to this privacy policy.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us by email at info@newanthrodam.com.