Dealers Den

Applying as a Dealer

In order to be listed as a Point of Contact (POC) for a dealer/artist, you must be at least 18 years of age or older for the convention. A parent or legal guardian must be the POC for the booth/table of anyone under the age of 18. There must always be someone 18 years of age or older at all times while the hall is in operation and open to attendees. Anyone under the age of 18 shall not be left unattended while running a booth. Dealers selling, displaying, etc, any mature or adult content must always be 18 years of age or older. No one under the age of 18 can sell, display, or run a table with adult content. No exceptions.

Each table is registered to a single dealer or artist. No purchased table may be transferred to another dealer or artist. You may have a proxy selling on your behalf. If the registered dealer or artist needs to cancel or back out, please email us immediately. Refunds will be observed on a case by case basis. Table-sharing is permitted as long as it is approved beforehand. We do our best to curate a diverse den and want to be sure everyone is following what is and isn't permitted. The table information will be all under the primary dealer/artist.

Dealers are required to show up and finish their setup before opening on Friday. If something happened to delay your arrival or setup, please contact us so we can work with you. We understand that things happen! Cars break down, family emergencies pop up, and people get sick. Failure to do so will have your table/booth counted as a no-show and will be cancelled without a refund.

Badges

Dealers must always wear their badges while in any convention space. Dealers are required to display their badge while in the dealer hall especially during dealer-only hours. No badge sharing of any kind is permitted. Each vendor and vendor assistant is required to have their own badge as a means of entry. Dealer-only hours will be posted and are for set-up, tear-down times, and before/after regular hall hours. When the Hall is closed outside posted times, entrance will require a member of leadership staff and a valid reason for entry. Denial of entry after hours is up to the discretion of the escorting staff.

Dealer's Den Five Senses

While in the Dealers Den, it is important to be considerate of your neighbors and surroundings. The following collection of policies refers to avoiding offending the five senses of anyone near your table/booth:

• Sight — No flashing or strobe lights. Tables/booths and spaces around them should be kept organized and the aisle in front should be kept clear. All mature and adult materials must be displayed correctly. At New Anthrodam, we will be fully separating what is family friendly and what is mature into their respectful dens. A full detail of this is in the Adult Content section.
• Sound — No loud music or sound. Dealers should refrain from loudly discussing subjects of a mature or adult nature especially around children. Hawking to attract attendees to your space is disruptive.
• Touch — Displays should be stable and safe to touch. There should be no sharp or dangerous materials, tools, products, etc that are easily reachable at the table. Anything expected to be handled should be kept clean.
• Smell — There should be no strong or dangerous odors emitted from your table/booth or persons. This includes chemical etchers, sublimation fumes, spray paint, bonding adhesives (E6000), and unfiltered laser engravers. This also includes having food or refreshments that have intense smells that disrupt others. Products with overwhelming scents may be removed if these items are causing issues.
• Taste — Extra care should be given to small products at your table/booth that can be popped into the mouths of small children. You are allowed to bring in food and drink for yourself and your table/booth mates but it should not be shared with attendees.

The Jury Process

Every application will be juried equally. Dealer rooms tend to receive a high concentration of applications with some categories more competitive than others. This does mean that some of you may be waitlisted. This is not a reflection of you or your products. The Jury Process will happen after applications close. We will be looking at the variety of your products, your professionalism, the completeness of the portfolio, and how you adhere to the rules/guidelines. Any incomplete applications will be removed. We have no preference for any style of work over another. We take great care to have a balanced variety of products to provide the best selection for our attendees.

Fanart is allowed unless we receive notification from copyright-holding parties/sponsors to limit its presence. Fanart is defined as merchandise that includes the likeness of a character, symbol, or other copyrighted property that is not official goods. There are also some creators that have strict DNS orders that we will comply with.

Portfolios should include the products you intend to bring. If you have some products in process, you can include WIPs or something showing what you're working on. Your planned inventory is important to providing our attendees a variety of goods. Your portfolio should also include an example of your display/setup. If you haven't had one yet, you can provide a drawn mockup or make an example of yours in your home. Portfolios should have an easy to access link that must be active so our jurors can access it. Jurors should also not need to login or ask for access in order to see the portfolio. You can use sites like Google Drive to organize your images/files but please be sure to have the correct shared link access setting.

To help with the jury/application process, please make sure your email address is correct. Also make sure your inbox is not full and that our emails do not go into your junk folders. If your email changes during the application process, please reach out to us to get it updated.

If your application is accepted, you will be contacted to confirm your table/booth and arrange payment. Everyone that isn't accepted during the initial jury review selection will be added to our waitlist. If an accepted dealer withdraws their application or misses the deadline, then their table will be forfeit and offered to someone on the waitlist. If the waitlisted dealer also withdraws or misses the deadline, then the table/booth will rollover to the next dealer on the waitlist.

Prohibited Merchandise

The following are not allowed for any Dealer to sell at New Anthrodam:

• Any products made with generative AI programs
• Alcohol
• Flammable or incendiary items other than candles, incense, and lighters. These items may NOT be lit within convention spaces under any circumstances.
• Food products (tea and coffee are exceptions)
• Products with overwhelming scents may be removed if these items are causing issues
• Real or realistic weapons and firearms
• Drug paraphernalia and products/designs relating to it
• Material relating to hatred, racism, sexism, or any other form of bigotry
• Artwork or products involving/putting/displaying children in adult situations will not be permitted or tolerated at all

Any item that is deemed inappropriate may be banned from display or sale on the sole discretion of the Dealer Staff. New Anthrodam reserves the right to ask vendors to remove from display or sale any items deemed inappropriate. Failure to comply with any and all takedown requests from New Anthrodam staff may result in eviction from the Dealers Den.

Adult / Mature Content

For New Anthrodam's Dealers Den, we want to have a vast difference between our family friendly side and our Adult Den. All artwork or products of a mature/adult nature must not be visible or accessible to attendees under the age of 18. Products containing any mature/adult/suggestive material shall be only displayed in the Adult Den. If you have merchandise that fits both dens, we would highly suggest applying for both dens if you are able or to pick which one would be best for you. Dealer Staff will be walking around to ensure this is being followed and may ask you to put certain products away. If you have questions on what is and isn't permitted, you can always reach out to us with the product in question and we can advise you.

For our Adult Den, all adult/mature/suggestive material is allowed to be openly displayed within the Den. No censorship is required. We will be verifying the age of everyone who enters. The Adult Den is also permitted to sell toys and sexually themed items. All mature/adult products sold must be put into a solid non-transparent bag, envelope, folder, or box. The customer can use their own packaging if they brought one.

Additional Policies

Theft and Damages: While every attempt to prevent theft or damage will be made, New Anthrodam is not liable for any loss of or damage to any dealer's property or person. We strongly advise that cash/cashboxes/registers and any small, highly valuable items be removed from the den when it is not occupied and stored in the dealer's room or other secure space.

Changes: New Anthrodam reserves the right to change or amend any portion of these policies, with or without notice to the dealer, at any time. Every effort to notify dealers of such changes will be made, but we cannot guarantee such notifications.

Agreement and Acceptance: By accepting and paying for this dealer space, you are agreeing to abide by these policies and codes of conduct. Any failure to follow these terms is cause for ejection from the dealer's den and/or convention with all vending privileges revoked.